Circleback
AI meeting notes tool that captures action items and sends automated follow-up emails.
Quick take
A genuinely strong, security-forward notetaker that punches above its tiny headcount, with a free plan unusually generous for the category, in-person capture and API access included. The main caveat is how little independent validation exists publicly.
Circleback scorecard
How we gradeStrong product and unusually mature security for an ~8-person seed startup, with genuine user love, held back by thin independent evidence and near-zero recent PR.
Overview
Circleback is an AI meeting notetaker from Y Combinator (W24) that records, transcribes, and summarizes meetings across Zoom, Google Meet, Teams, Slack huddles, and in-person, then auto-assigns action items and runs post-meeting automations. Founded in 2023 by Ali Haghani and Kevin Jacyna, it raised a $2.5M seed and runs lean at around eight people.
Strengths & limitations
Strengths
- +Automated follow-ups save real time
- +Good accuracy on action items
- +Growing quickly with positive reviews
Limitations
- –Newer product, smaller feature set
- –Free plan caps history at 30 days
- –HIPAA and SSO are Enterprise-tier only
Pricing
Four tiers, all per user per month. Free is a real plan and not a trial: AI notes and action items, online and in-person meetings, a bot or the bot-free desktop app, speaker-labeled transcripts, API, MCP and CLI access, 30-day history, 2 teams. Pro at $15 adds unlimited meeting history, a year of recording storage, every integration, custom AI insights and 5 teams. Business at $25 adds admin and member roles, unlimited free viewers, custom data retention, two years of storage, a usage dashboard and unlimited teams. Enterprise at $35 adds SSO and SCIM, invoice billing, unlimited recording storage and HIPAA.
Who it's for
Individuals and small-to-mid teams who want high-quality notes plus workflow automation, and regulated buyers (healthcare, legal, finance) who need HIPAA and SOC 2 and a no-training data stance. Regulated buyers should note that HIPAA and BAAs sit on the Enterprise tier.
Verdict
B+ · 84/100A genuinely strong, security-forward notetaker that punches above its tiny headcount, with a free plan unusually generous for the category, in-person capture and API access included. The main caveat is how little independent validation exists publicly.
Key features
- AI meeting notes
- Automated follow-up emails
- Action item tracking
- CRM updates
- Meeting summaries with next steps
Frequently asked questions
Is Circleback HIPAA-compliant?
Yes. Circleback is HIPAA-compliant and will sign BAAs with enterprise customers.
Does Circleback have a free plan?
Yes. The free plan covers unlimited meetings with 30-day history and 2 teams, and includes API, MCP and CLI access. Paid plans start at $15 per user per month.
Does it train AI on my meetings?
No. Circleback states it does not use customer data to train models.
What platforms does it support?
Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person, plus iOS and Android apps and 1,000+ integrations.
Who funds and runs Circleback?
Co-founded in 2023 by Ali Haghani and Kevin Jacyna (YC W24); it raised a $2.5M seed from Y Combinator, Rebel Fund, Pioneer Fund, Transpose Platform, and angels.
Company profile
Funding history
Investors
